Professional Services-Proposals
Contract Amendment
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Proposal Outline
Contract Amendment
Parties and key terms
Change terms
Change terms (continued 2)
Schedule 1: Change summary
Schedule 2: Cost summary
Schedule 3: Timeline impact
Signatures
About this template
This change order template records an agreed change to an existing contract: revised clauses, fees, payment terms or dates. It shows the original and replacement terms side by side, the net fee impact and the timeline impact, and takes effect once both parties sign. Agencies and freelancers use it when a project’s scope or terms shift.
When to use this agreement
Use a change order when a signed agreement stays in place but specific terms need to change, such as added deliverables, a new fee or a later end date. Many service agreements, including Propovo’s, say changes only take effect through a signed change order.
If the work is substantially new or the relationship is starting over, a fresh contract is usually clearer than a change order. A request from either side is not a change: under this template, nothing changes until both parties sign.
What the agreement covers
- Parties and key terms
- Identifies the agreement being changed, its original date, who requested the change, the reason, the fee change, the revised total and any timeline change.
- Change terms
- Confirms the original agreement and earlier amendments, that only the listed items change, and how additional fees, credits and refunds are handled.
- Timeline, authorisation and signatures
- Delivery dates change only as shown in the timeline table, signers confirm their authority, and work on the change starts after both sign.
- Schedules
- A change summary comparing original and revised wording, a cost summary showing the previous total, net change and revised total, and a timeline impact table.
Before you send it
- Reference the right agreement
- Name the original agreement and date, and list any earlier signed amendments so the order of changes is clear.
- Quote original wording exactly
- In the change summary, copy the original clause or value word for word next to the revised version.
- Check the numbers
- Confirm the previous total, net change and revised total add up, and state currency and taxes.
- Have a lawyer review it
- For significant changes, ask a lawyer to review it under the original agreement’s governing law.
This guide is general information, not legal advice. Have a lawyer review the agreement for your situation and the governing law before you use it.
Frequently Asked Questions
What should a change order include?
A reference to the original agreement, a description of each change with original and revised terms, the cost impact, the timeline impact, and signatures from both parties. This template has a separate schedule for each.
Is a change order legally binding?
A signed change order is intended to amend the original contract, but whether it is effective depends on the original agreement’s amendment terms and the governing law. A lawyer can confirm for your situation.
What is the difference between a change order and an amendment?
The terms are often used interchangeably. A change order usually refers to scope, cost or schedule changes on a project, while an amendment can change any clause. This template handles both.
Should work start before the change order is signed?
This template states that work on the change starts only after both parties sign. Starting earlier risks disagreement over what was agreed and whether the extra work will be paid.
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