Ten proposal tools compared on what you pay each month, what comes on that plan and who each one suits. Our pick for agencies, consultants and service teams is Propovo.
See all 10 compared
Propovo is the best proposal software for agencies, consultants and service teams: AI drafts the proposal, quote or contract, clients choose packages and sign in one room, and HubSpot, Pipedrive, Salesforce and Zoho CRM are included for $24 a seat a month. Most other tools here keep CRM integrations, branding, approvals or unlimited sends for a higher plan.
| Tool | Price per month | Free plan or trial | CRM | Best for |
|---|---|---|---|---|
 Propovo | $24 per seat; every feature on one plan | 14-day free trial, no card | HubSpot, Pipedrive, Salesforce, Zoho | Agencies, consultants and service teams |
| PandaDoc | $49 per seat on Business for CRM, branding and payments; Starter $19 | Free plan (5 documents a month); 14-day trial | From Business | One document tool across sales, HR and legal |
| Proposify | $39 per user on Build; Grow $65 for approvals | 14-day trial, no card | Yes; Salesforce is a $9 add-on | Larger sales teams with a content library |
| Qwilr | $35 per user on Starter; branding on Growth, 5-user minimum | 14-day trial, no card | HubSpot, Zoho, Pipedrive on Starter | Web-page proposals for teams of 5 or more |
| Better Proposals | $13 for one user, 10 sends a month; Premium $21 | 14-day trial, no card | From Premium | Simple proposals at low volume |
| HoneyBook | $29 per account on Starter; team members from $49 | 30-day trial, no card | Zoho CRM; no HubSpot, Salesforce or Pipedrive | Client admin for US, Canadian, UK and Australian freelancers |
| Dubsado | $27.92 per account on Starter; Premier $43.75 | 21-day trial, no card | None | Client admin for independent service providers |
| Bonsai | $19 per user on Essentials; Premium $29 | 7-day trial | Built-in only | Freelancers who want invoicing and time tracking too |
| Prospero | $12 per user | 14-day trial, no card | HubSpot only | Simple proposals for freelancers |
| Nusii | $24.17 for one user and 5 active proposals; Agency $40.83 | 14-day trial, card required | From Agency | Very small teams with few live proposals |
Prices are per user or seat a month, billed annually, for the first plan that includes proposals, in US dollars before tax, from each provider’s pricing page on 30 October 2026.
Propovo is built for service businesses that win work with proposals. AI drafts the proposal, quote or contract from your notes, a template or a CRM deal; clients choose packages and optional extras, comment and sign in one client room; and won deals land in your CRM.
Price: $24 per seat a month billed annually, with every feature. Free for 14 days, no card. Try Propovo free
Give Propovo your call notes, a short brief, a template or a CRM deal. AI drafts the proposal, quote or contract with your services and pricing, and you edit it in a branded editor. Every seat gets 2,000 AI credits a month.
Offer packages, optional extras and quantities. The client picks what fits within the limits you set, sees the total update, then accepts. Deposit and milestone requests open your own payment link.
The proposal, quote, contract, files and comments sit behind one link. Clients ask about the exact section, you answer in place, and nobody hunts for the latest version.
PandaDoc is a broad document platform with proposals, quotes and contracts, e-signatures on every plan and a large integration catalogue.
Price: $49 per seat on Business for CRM, branding and payments; Starter $19. Trial: Free plan (5 documents a month); 14-day trial.
Watch out: CRM integrations, custom branding, approvals, pricing tables and payments start on Business at $49 per seat; Starter caps templates at 5, and automated documents use Usage Credits.
Proposify focuses on proposals for sales teams, with a content library, product catalogue and interactive quoting.
Price: $39 per user on Build; Grow $65 for approvals. Trial: 14-day trial, no card.
Watch out: Sends are capped each month by tier with fees for extra sends, approvals and roles start on Grow, and Salesforce costs $9 per user a month extra.
Qwilr turns proposals into interactive web pages with quote blocks and built-in card payments through QwilrPay.
Price: $35 per user on Starter; branding on Growth, 5-user minimum. Trial: 14-day trial, no card.
Watch out: Custom branding needs Growth (at least 5 users) and AI Prefill needs Scale (at least 10); documents count against a yearly quota.
Better Proposals offers branded proposal templates with e-signatures and payment integrations from its first plan.
Price: $13 for one user, 10 sends a month; Premium $21. Trial: 14-day trial, no card.
Watch out: Starter allows one user and 10 sends a month, Premium 50 sends, and approvals and unlimited sends need Enterprise at $42 per user.
HoneyBook is a client management platform with proposals, contracts, invoices, payments and scheduling.
Price: $29 per account on Starter; team members from $49. Trial: 30-day trial, no card.
Watch out: It only supports businesses in the US, Canada, the UK and Australia, and team members start on Essentials.
Dubsado combines forms, proposals, contracts, invoices and workflows for small service businesses.
Price: $27.92 per account on Starter; Premier $43.75. Trial: 21-day trial, no card.
Watch out: It has no CRM integration, and the scheduler, automations and integrations need Premier.
Bonsai is an all-in-one tool for freelancers covering proposals, contracts, invoices, projects and time tracking.
Price: $19 per user on Essentials; Premium $29. Trial: 7-day trial.
Watch out: Proposals start on Essentials, Bonsai branding is removed on Premium, and payments through Stripe or PayPal carry an extra 1% fee.
Prospero is a simple proposal tool with e-signatures, analytics and Stripe payments on one plan.
Price: $12 per user. Trial: 14-day trial, no card.
Watch out: It covers proposals only, with no contracts or client room listed, and HubSpot is its only CRM.
Nusii keeps proposals simple, with templates, e-signing and notifications at a flat price.
Price: $24.17 for one user and 5 active proposals; Agency $40.83. Trial: 14-day trial, card required.
Watch out: Freelancer allows 5 active proposals; payments and CRM integrations start on Agency, and contracts are not offered.
PandaDoc is the only tool here with a free plan, limited to 5 documents a month and 5 templates, without CRM integrations, branding or payments. The others offer free trials of 7 to 30 days. Propovo’s 14-day trial includes every feature and 250 AI credits, with no card, so you can send real proposals to real clients before you pay.
We publish Propovo, so read this with that in mind. We compared the plan each tool needs to send branded proposals that clients sign, with a CRM connection: its monthly price, trial, CRM integrations, AI and limits such as send caps, seat minimums and countries. Every competitor fact comes from the provider’s own pages on 30 October 2026, linked below.
For agencies, consultants and service teams, Propovo: AI drafts proposals, quotes and contracts, clients choose packages and sign in one room, and HubSpot, Pipedrive, Salesforce and Zoho CRM are included for $24 a seat a month. PandaDoc suits companies that want one document tool across departments, and HoneyBook or Dubsado suit freelancers who want invoicing in the same tool.
Look for one plan that includes e-signatures, a CRM connection and your branding, so you do not pay for an upgrade later. Propovo includes them for $24 a seat a month billed annually; on PandaDoc they start on Business at $49 per seat, and on Qwilr branding needs a 5-user plan.
PandaDoc has a free plan limited to 5 documents a month and 5 templates, without CRM integrations, branding or payments. The other tools here offer free trials of 7 to 30 days. Propovo’s 14-day trial includes every feature with no card.
On 30 October 2026, the plans that include proposals cost from $12 to $49 per user a month billed annually, but CRM integrations, branding, approvals and unlimited sends often sit on higher plans. Propovo includes them for $24 a seat a month.
Propovo drafts whole proposals, quotes and contracts with AI on every seat. PandaDoc and Proposify offer writing help in the editor, Qwilr keeps AI Prefill for its 10-user Scale plan, and HoneyBook’s AI focuses on chat and email drafts.
Product names are trademarks of their owners. Propovo is not affiliated with or endorsed by them.
Paste your notes or import a document and send a proposal your client can sign today. Free for 14 days, no card needed.
