Electronic signatures

What happens when someone signs

1. Each signer opens the document from their own link. Invitations, reminders and the first time they open the link are recorded.
2. Before signing, they see the e-signature disclosure below and tick a box to agree to sign electronically.
3. If the sender asks for it, they confirm a 6-digit code emailed to them, which shows they control that email address.
4. They type or draw their signature. We record their name, email, the time (UTC), IP address, browser, the disclosure version they saw and any email code check.
5. When everyone has signed, the document is sealed. The signed PDF ends with an audit trail, a SHA-256 fingerprint of the signed version and its signature records, and a certificate for each signer.
6. Every signer is emailed their own copy, with the PDF attached and a personal download link. The link works for seven years, even if the sender deletes the document or closes their account. The download page shows the PDF's SHA-256, and anyone can check a copy is unchanged at propovo.com/verify.

Where electronic signatures are recognised

Propovo signatures are simple electronic signatures: a typed or drawn mark plus a record of who signed and how. Most countries accept them for ordinary business contracts, including:

• United States: the ESIGN Act (15 U.S.C. §7001 and following) and state laws based on the Uniform Electronic Transactions Act (UETA).
• European Union: the eIDAS Regulation (EU) No 910/2014. Article 25 says an electronic signature cannot be denied legal effect just because it is electronic.
• United Kingdom: the Electronic Communications Act 2000 and the UK eIDAS Regulations.
• Canada: PIPEDA Part 2 and provincial electronic commerce acts.
• Australia: the Electronic Transactions Act 1999.
• India: the Information Technology Act 2000. Section 10A recognises contracts formed electronically.

Documents that need another method

Some documents must be signed on paper, witnessed, notarised or signed with a qualified or certified signature. These vary by country and usually include:

• Wills, codicils and testamentary trusts.
• Family law documents such as adoption and divorce papers.
• Court orders and official court documents.
• In the US, certain consumer notices (such as utility shut-off, foreclosure and insurance cancellation) and some Uniform Commercial Code documents.
• In India, documents in the IT Act's First Schedule, including wills, trusts, negotiable instruments other than cheques, and most powers of attorney and contracts for the sale of immovable property. Where Indian law requires a specific form of signature, use Aadhaar eSign or a digital signature certificate.
• In the EU, documents for which national law requires a qualified electronic signature.

The sender chooses what to send for signature and is responsible for picking the right method. Propovo is not a party to the documents signed through it, and nothing here is legal advice. If you are unsure, ask a lawyer where you are.

The e-signature disclosure (version 2026-11-08)

Signers see this, in the document's language, before they agree to sign:

• You agree to sign electronically. Your electronic signature has the same effect as a handwritten one.
• This consent covers only this document.
• When everyone has signed, a PDF copy is emailed to you. Your copy link keeps working for 7 years.
• You can ask the sender for a paper copy at no charge.
• To withdraw before signing, decline or close this page. Withdrawing later does not undo a signature already given.
• You need a current web browser, an email address and a PDF reader.
• To change your email address, contact the sender.

Getting a copy or a paper version

Signers get their copy by email when everyone has signed. For a paper copy, reply to that email and the sender will send one at no charge. If you cannot reach the sender, email support@propovo.com with the document title and the date you signed.